What does church or nonprofit bookkeeping cost?

Flat monthly pricing from $450/month for a typical small church or nonprofit, scoped by transaction volume, number of funds, and payroll. You get an exact quote in the written scorecard before committing, and the $149 scorecard fee is credited in full toward your first month.

Do you understand fund accounting and restricted donations?

Yes. Our practice keeps the books for an active church in Montana: designated funds, donor restrictions, set-asides, and board reporting are our normal monthly work, not a specialty we look up.

Do you work with churches outside Montana?

Yes. We serve the Bitterroot Valley and Missoula area in person and churches and nonprofits anywhere in the US remotely.

Services · Churches & nonprofits

Fund accounting, in plain English — so the mission stays the main thing.

Nobody joins a church board or starts a nonprofit because they love designated funds and donor restrictions. Our practice keeps the books for an active church in Montana, so I know exactly what your treasurer is carrying: every dollar has strings, every decision needs a clean answer, and the annual meeting is always coming. I can carry it instead — or teach the person who does.

Flat monthly pricing from $450 · board-ready reports included

Sound familiar?

The treasurer inherited the books, and every month takes a full weekend they don't have.
Nobody is quite sure which money is restricted, designated, or actually available.
The board gets a P&L that answers none of their real questions — so meetings run long and decisions stall.
A fund went negative once, and it still makes everyone nervous.
The books live in one volunteer's head, and that volunteer would like their evenings back.

What we handle every month

True fund accounting — every fund tracked separately: restricted, designated, and general, with nothing quietly borrowed between them.
Board-ready treasurer reports — a one-page format your board actually understands: where every fund started, what moved and why, and what's truly available. Delivered by the 10th, before the meeting.
Giving and payroll handled right — donor recording, staff and clergy payroll quirks (yes, including housing allowances), and clean year-end statements.
An AI-ready back office — automated receipt and invoice intake for the mechanical work, with human judgment kept exactly where it belongs: on every question of donor intent.
A judgment call away — "can we use this money for that?" answered by someone who works these questions every month, not a search engine.

How it works — and what it costs

Step 1

Free fit call

Twenty minutes with you (and your treasurer, if you like). We talk through your funds, your software, and where it hurts. No obligation, no judgment.

Step 2

The Scorecard — $149, credited

A written review of your books: fund balances verified, problem areas flagged, your three biggest automation opportunities, and a flat monthly quote. Credited in full toward your first month.

Step 3

The monthly rhythm

From $450/month flat for a typical small church or nonprofit — scoped by transaction volume, number of funds, and payroll. Books closed and board report delivered by the 10th, every month.

Rather learn it than outsource it?

Plenty of churches and nonprofits want the books to stay in-house — they just want their treasurer to stop drowning. That's why we teach the how-to openly. Start with the free fund-accounting guide, and if your treasurer wants a professional set of eyes on the setup, the $149 scorecard reviews your actual file and hands you a written punch list — useful whether or not you ever outsource a thing.

Whether we do the books or teach yours, the goal is the same: a board that trusts its numbers.

Questions, answered

What does it cost?

Flat monthly pricing from $450/month for a typical small church or nonprofit. More funds, higher transaction volume, or payroll complexity moves the number up; the written scorecard gives you the exact quote before you commit, and the $149 scorecard fee is credited in full toward your first month.

Do you actually know fund accounting?

It's our normal monthly work, not a specialty we look up. Our practice keeps the books for an active church in Montana: designated funds, set-asides, and monthly board reporting are our normal rhythm.

What software do you support?

QuickBooks Online with class or fund tracking is home base, and simple setups on other platforms can work too. If you're on software that fights you, the scorecard will say so and price the move.

We're not in Montana — does that matter?

No. The Bitterroot Valley and Missoula get in-person service; everyone else gets the same monthly rhythm remotely. The board report reads the same either way.

Why hire an outside bookkeeper instead of a member?

Arm's-length books protect everyone. When the person reconciling the accounts isn't in the pews or on the board, the treasurer's report carries more weight, awkward questions get asked freely, and no volunteer friendship is riding on the numbers.